Optimize your financial operations with Process-Smart’s Accounts Payable & Purchase Order Management service. Our university-educated finance professionals handle the entire AP lifecycle—from vendor onboarding and invoice validation to payment authorization and purchase order tracking. With stringent controls and proactive monitoring, we help you strengthen supplier relationships, capture early-payment discounts, and maintain accurate financial records.
Onboard suppliers by collecting and verifying necessary documentation, entering vendor profiles, and maintaining an up-to-date vendor portal to ensure timely, compliant payments.
Capture invoices from emails, portals, or paper; verify quantities, pricing, and account coding, check for duplicates to minimize fraud and errors.
Create and track purchase orders; perform three-way matching (PO, receipt, invoice) to authorize payments only for accurately delivered goods and services.
Execute vendor payments via checks, ACH, or wire transfers; adhere to approval workflows and internal controls to prevent unauthorized transactions and secure payment discounts.
Match vendor statements to internal records; investigate and resolve mismatches quickly to maintain clean AP ledgers and accurate supplier balances.
Generate AP aging reports, days-payable-outstanding (DPO) metrics, and spend analysis; deliver actionable dashboards that inform cash flow management and strategic sourcing decisions.
Our teams excel with the market’s top AP and procurement platforms:
Oracle NetSuite – Sage Intacct – Bill.com – QuickBooks – Xero
