Effectively managing accounts receivable is essential for maintaining accurate financial records. Credit memos help adjust or correct invoices as needed. This job aid provides step-by-step instructions on how to create and apply a credit memo in Aspire.
Steps to Create and Apply a Credit Memo:
1. Access the Credit Memo Menu and Select “New Credit Memo”
- Log in to your Aspire account.
- Select “New Credit Memo” from the menu.
2. Select the Payment Account by Entering the Company Name and Apply
- Enter the company name associated with the credit memo.
- Click Apply to confirm the selection.
3. Enter Billing Information
- Enter the billing contact, branch, and billing state to ensure accurate processing.
4. Enter Credit Details
- Add the credit amount, division, sale amount, and taxable amount accurately to reflect the proper credit adjustments.
5. Save the Credit Memo
- Click Save to finalize and record the credit memo in the system.
Utilizing credit memos in Aspire enables precise invoice adjustments, ensuring accurate financial tracking. Following these steps streamlines the process for managing credits efficiently.
Download a PDF version of the job aide here.