Landscaping and snow removal companies can receive work orders for hundreds of different properties at a time, all requesting different services. Each of these properties require a separate invoice for the work performed. Because of this, they need an organized system to process their invoices in a detailed manner, eliminating any kind of inconvenience. Process-Smart works with clients to build a solution to efficiently handle all invoicing and ensure they receive timely and accurate payments from their customers.
Efficiency Drives the Process-Smart Process
The Process-Smart team is fully integrated to utilize Aspire Software to process invoices for our clients. Below, we break down the steps we follow to ensure invoices are processed accurately and efficiently.
- Invoices are sent to Process-Smart via a shared folder. Our team accepts them in bulk form in many different formats; PDF, scanned copies, EFTs, etc.
- We create an invoice batch to segregate the different types of documents.
- We review each document and create a purchase receipt using Aspire based on the locations mentioned on the invoice. The newly created purchase receipt includes all customer information (address, city, zip code, etc.).
- For each location, a work ticket is chosen with respect to the scheduled or completion date of the work. This includes the amount due. Work tickets are coded by location using the area code the property is located within.
- A receipt number is generated for our reference.
- Our team then reviews the invoices in Aspire to ensure they are accurate before sending them to the client.
- Detailed invoices are then sent back to the client for validation and approval.
- Once the client has approved, the invoices are sent to the customer for payment.
The Benefits of Partnering with Process-Smart
Partnering your landscaping or snow removal company with Process-Smart allows you to implement best business solutions that drive operations efficiency within your business in the following ways:
Save Time
The traditional method of invoice processing can be extremely tedious and is prone to the possibility of discrepancies. Partnering with Process-Smart provides you with full visibility of cash flow, faster processing times, and increased on-time customer payments.
Reduce Cost
Process-Smart assigns an experienced team dedicated to our client’s needs at lower labor rates, allowing our clients to significantly reduce the amount of money they spend on hiring, training, and maintaining their office staff. Businesses can allocate these funds to restructuring, training, hiring, or creating customer discount opportunities.
Optimize Performance
Partnering with our team allows for internal employees to focus on tasks that benefit from their skill set, such as building customer relationships and driving sales growth.
Drive Efficiency
Process-Smart will work to streamline your company’s invoicing by identifying challenges within your current workflow and creating a uniform process that fits all aspects of your business, providing accurate and consistent invoices to both you and your customers. We achieve this through accountability and transparency within process control, reporting and archiving.
At Process-Smart, our team has the capability to handle all bulk invoicing, ensuring that every transaction is processed quickly and accurately, saving your business time and eliminating potential losses. Partnering with us is a simple solution with big impacts to the growth of your business. Contact us today to discuss how Process-Smart can work for you.